Privacy Statement

Personal Data that we process:

The following table explains the types of data we collect and the legal basis – under current data protection legislation – on which this data is collected:

Purpose	Data (Key Elements)	Basis
Enquiring about our organisation and its work	Name, email address, telephone number and message.	Legitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Subscribing to our newsletter	Name, email address	Consent – you have given your active consent.
Website functionality	Website activity collected through cookies (see Cookie Policy)	Legitimate interests – it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect from the website.

For example, we may use your personal information to:

• reply to enquiries you send to us by email or using our booking enquiry or contact form;
• administrate and respond to data submitted through forms you complete on our website;
• send updates to you by email if you have subscribed to our newsletter;

When we share your data:

We will only pass your data to third parties in the following circumstances:

• you have provided your explicit consent for us to pass data to a named third party;
• we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third-party data processors; or
• we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

How long we keep your data:

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Rights you have over your data:

You have a range of rights over your data, which include the following:

• Where data processing is based on consent, you may revoke this consent at any time.
• You have the right to ask for rectification and/or deletion of your information.
• You have the right of access to your information.
• You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please contact us.

Please note that relying on some of these rights, such as the right to delete your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

Cookies and usage tracking:

A cookie is a small file of letters and numbers that is downloaded onto your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, or counting the number of people looking at a website.

Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect.

For more information about our use of cookies on this website, please review our Cookie Policy

Modifications:

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and is affected.

Contact us:

Oxenwood Outdoor Education Centre, Oxenwood, Marlborough, Wiltshire, SN8 3NQ. Oxenwood is owned and operated by Community First. Registered charity No: 288117. Unit C2, Beacon Business Centre, Hopton Park, Devizes, SN10 2EY.

Email:  info@oxenwood.org.uk